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Groups

Purpose of Groups

  • Groups are used in ODM to simplify collaboration and data sharing.
  • Groups can represent locations, departments, or project teams, ensuring data is shared only with the relevant people.
  • Users see only the groups they are members of, unless they hold the Manage groups permission.

Suggested groups structure:

Group Structure

The list of all groups you are a member of can be browsed on the Groups page. A user with Manage groups permission can browse and manage all groups available in the system.

Creating Groups

  • Groups can be created in two ways:

    • Manually in the ODM graphical user interface.
    • Automatically via the SCIM API for integration with identity providers.

  • Prerequisites: None. Any user can create a group and invite other members.

Default Groups

Upon installation, ODM creates two default groups (these should not be removed):

  • All users: all users are automatically added to this group.
  • Curator: a special group that grants edit permissions to members.

Group Roles

  • Group members: can access all data shared with their group and can share data with the group.
  • Group admins: can add or remove members and assign roles within their group. Admin rights do not extend to other groups.
  • Special permission: a user with Manage groups can manage all groups in the system, even if they are not a member.

Once a user is added to a group, they immediately have access to all studies shared with the group. Removing a user from a group will revoke their access to all studies shared with the group.

Curator Group

  • Membership in the Curator group grants edit permissions.
  • Curators can import new studies, edit metadata, and track changes through version history.
  • Non-curators are considered researchers: they can browse and download but cannot contribute.

If a user is not a member of the Curator they are considered as researchers and are able just to browse available studies and retrieve data, but not contribute to it.

Role Member of Curator group? Role
Researcher No Browse, Search, Download
Curator Yes All of the above + Import Data, Edit Metadata